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Excel 2007 & sharepoint changing formulas

  • 12-08-2009 3:54pm
    #1
    Taltos
    Registered Users, Registered Users 2 Posts: 20,830 ✭✭✭✭


    Hi,

    hoping here someone here can help.

    I have a file on sharepoint with multiple links to other files on var sharepoint files.
    When I edit it directly in sharepoint all is good.
    However - if I check it out to my PC or save a personal copy then all the formulas with the links get automatically updated.

    Searching the web I have come across ref to replacing the formulas with UNC - but have no idea of that.

    Here is an example
    Before:
    =VLOOKUP(C128,'http://sharepoint address /sites/Group Folder/[Filename.xls]Sheet1'!$A$1:$S$593,11,FALSE)

    After:
    =VLOOKUP(C128,'C:\sites\Group Folder\[Filename.xls]Sheet1'!$A$1:$S$593,11,FALSE)

    As you might imagine this is really annoying as it means for the moment we can only update the book online


Comments

  • #2
    Ginger
    Registered Users, Registered Users 2 Posts: 2,931 ✭✭✭Ginger


    I know a workaround for this and its to copy the file using explorer view.

    Other than that you can map the file shares in Sharepoint to UNC paths and allow a fix that way, but its painful.

    I dont know how/why exactly this is happening but its out there


  • #3
    Taltos
    Registered Users, Registered Users 2 Posts: 20,830 ✭✭✭✭Taltos


    Ginger wrote: »
    I know a workaround for this and its to copy the file using explorer view.

    Other than that you can map the file shares in Sharepoint to UNC paths and allow a fix that way, but its painful.

    I dont know how/why exactly this is happening but its out there

    Thanks Ginger,
    Yup so I can check it out or lock it to prevent other users updating it and then open it directly in sharepoint and save it down, just tried that so a big thank you for this - but I have a bug about having to do these extra steps.

    My main worry is that one of the other users of the file will unknowingly change all the formulas and I will have to do another cleanup.

    Can you elaborate on mapping the file shares to UNC paths?
    I have not used UNC paths before and can find very little on my searches on this except in relation to macros - since these are embedded formulas I am really scratching my head here.

    Thanks


  • #4
    Ginger
    Registered Users, Registered Users 2 Posts: 2,931 ✭✭✭Ginger


    You can map shares in SharePoint like you would map a drive in Windows and then you can use that path in your Excel formula

    UNC means \\server\share\file usually..


  • #5
    Taltos
    Registered Users, Registered Users 2 Posts: 20,830 ✭✭✭✭Taltos


    Thanks Ginger,

    I will see what I can do on mapping the shares in Sharepoint.

    Thanks again


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