moving users outlook/exchange to outlook/webmail

Rossin

Hi All,

I might have this right but just trying to pick holes in it before I go ahead with it. It may be a question for a microsoft forum

Our company acquired a small depot in eastern europe. They have their own exchange server. But we want them to work off our exchange server now and move their mailboxes onto our server.

What im thinking is....

redirect their current email address to their new one from our company
export their current mailbox to pst
make a copy of it
remove the current outlook account
add an account that uses our exchange webmail address
import old mail
done


Any opinions on this would be great, as you can see it's going to be a bit of a pain!

Ctrl Alt Del

Ask yourself first "WHY" and then "HOW" !!!

Why are trying to move them from local office Exchange server !?

How many users over there ?
Is there are MDs or just normal staff ?
What size do they mailboxes have?
Do they have local backups ?
Are they in a domain configuration ?
Have considered AD replication for Outlook or all goes web based OWA ??
What are you going to do with their current server ?

What's the broadband connection speed and reliability there and here ?
Are they prepared to give out the comfort of Outlook and to use OWA (exchange Webmail address)
Do you have a SSL in place for OWA ?
Is that HTTPS or VPN access ?

How many users in your office,do you need to buy additional CALs ?
Will your backup cover the additional backup / recovery ... size / time ?
What is your current mdb file size ?
Do you need to upgrade Exchange from Standard to Ent due to limits in mdb ?

Do you have to change MX records ?
Are they prepared to change the email address domain and all related headed papers,emails,signatures,CRM and so on !?

---

Can you give them local access rather than going all the way here ?
Can you create a connector and use both Exchange servers ?
Just re setup / reconfigure local exchange there as a partner of your office server here .

What if the connection drops and they cannot access web based email !??
Playing games...


Have fun...

Rossin

I tried to answer your questions

Ctrl Alt Del wrote: »

Ask yourself first "WHY" and then "HOW" !!!

Why are trying to move them from local office Exchange server !?
mostly so they can send emails from their new email address,share calendars

How many users over there ?
only about 5

Is there are MDs or just normal staff ?
just normal staff

What size do they mailboxes have?
i have to check this, most of them are not there long so hopefully small enough


Do they have local backups ?
yes they're still have their old exchange server and backups

Are they in a domain configuration ?
yes

Have considered AD replication for Outlook or all goes web based OWA ??
No and they dont want to use outlook through the browser so ill configure their outlook 2007 to connect to our webmail address

What are you going to do with their current server ?
it will still be used as thier domain server for the time being

What's the broadband connection speed and reliability there and here ?
Are they prepared to give out the comfort of Outlook and to use OWA (exchange Webmail address)
They'll be using outlook
Do you have a SSL in place for OWA ?
hmmm....ill have to ask our support company

Is that HTTPS or VPN access ?
HTTPS

How many users in your office,do you need to buy additional CALs ?
Will your backup cover the additional backup / recovery ... size / time ?
What is your current mdb file size ?
Do you need to upgrade Exchange from Standard to Ent due to limits in mdb ?
we have exchange 2010

Do you have to change MX records ?
Are they prepared to change the email address domain and all related headed papers,emails,signatures,CRM and so on !?
Yes all of that has changed already!

---

Can you give them local access rather than going all the way here ?
Can you create a connector and use both Exchange servers ?
Just re setup / reconfigure local exchange there as a partner of your office server here .


What if the connection drops and they cannot access web based email !??
Playing games...
The mail will still be in their outlook!


Have fun...

Thanks for asking the questions, more food for thought

janeparker

Hi Rosin,
An understanding with process of moving mailboxes on different exchange server can help regarding your scheduled plan. Read a beneficial post in this context at : http://social.technet.microsoft.com/Forums/da-DK/exchangesvrgeneral/thread/7ae5f9af-09b2-4441-a1a0-833b53f09864

Regards :
Jane

Rossin

hi jane,

it worked out fine using these steps

export mail to pst
add a new outlook profile that uses our own exchange servers proxy settings
set profile as default
open this profile and import the pst
redirect his/her old email address to new one

works fine!