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Computer filing system

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  • 13-03-2013 4:25pm
    #1
    JDoubleU
    Closed Accounts Posts: 8 ✭


    I'mcurious to know what computer filing system people use at work andwhy? E.g. do you use alphabetical A, B, C or something like business categoriese.g. Marketing/Research, Advertising & Strategies etc?

    Have youtried different methods? What do you think is the simplest and most efficient way to organisethem?
    Tagged:


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    #2
    micosoft
    Registered Users Posts: 2,364 ✭✭✭micosoft


    It depends on the sector but the main thing is to maintain discipline amongst all persons storing documents in that location.

    just remember that what you are doing is categorising the document. A document can have many categories which is where the main issue lies.

    If you are moving beyond a file share and using a "document management system" such as SharePoint you can actually categorise by multiple categories e.g. an invoice could be categorised by "customer name", "Product Line", "Sales", "Invoice" etc


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    #3
    YellowSheep
    Registered Users Posts: 384 ✭✭YellowSheep


    What business are you in?


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    #4
    tricky D
    Closed Accounts Posts: 9,700 ✭✭✭tricky D


    micosoft wrote: »
    It depends on the sector but the main thing is to maintain discipline amongst all persons storing documents in that location.

    just remember that what you are doing is categorising the document. A document can have many categories which is where the main issue lies.

    There's a tendency to equate the category with the location descriptor which is usually singular. Eg. some film is located in the sci-fi folder but it also might fall into the horror and tragedy categories. Tagging is one solution to this dilemma. Article on the BBC site today about it: http://www.bbc.co.uk/news/business-21945876


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