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Not being allowed to take flexi-time/not being paid overtime

  • 01-10-2023 1:55pm
    #1
    Registered Users, Registered Users 2 Posts: 25


    Hi all,

    I'm and administrative officer, have been for a number of years and have never had any trouble taking leave/flexi time. Never had much need to receive overtime. Earlier this year I moved to a busy section in a new department. I started building up heaps of flexi, and when I went to tale sometime off I was told "we don't operate flexi here." I thought grand they just pay overtime, and was similarly told overtime isn't done either. I questioned this a bit but was told "this is the culture of this department."


    Has anyone else encountered this? I don't know how angry I can be about it.



«1

Comments

  • Registered Users, Registered Users 2 Posts: 6,615 ✭✭✭Damien360


    Your only option is work the hours you are paid for and no more. Doesn't matter that it may leave them short. You are not getting paid for extra work done. At the end of the work day, switch off your phone, go home and enjoy your day.



  • Registered Users, Registered Users 2 Posts: 26,100 ✭✭✭✭Mrs OBumble


    What advice did you union give?

    How did you manage to start in a new department without induction that covered stuff like this?



  • Registered Users, Registered Users 2 Posts: 1,316 ✭✭✭Quitelife


    Sharp practice my management to camoflague not having enough staff. Management try this in some workplaces to see how weak the staff are and can they get them to work extra hours for free.

    You should contact youir Union asap.



  • Registered Users Posts: 890 ✭✭✭doc22


    Whats the department? I haven't heard no flexi in whole department before. I would say if you are working from home and are kicking up a fuss you might be put full time in office to verify work etc.



  • Registered Users, Registered Users 2 Posts: 25 damncyclist


    So the Union told that it is unfair, but its best to try sort it out locally first. Tried bringing it up with my manager but no budge at all. I'm on secondment so just went straight in no induction, also I'm not working from home, its 3 days office compulsory and normally 1 more depending on what's on.

    Yeah Damien360 thats my thoughts just wanted to make sure I'm justified in it!


    And quite life thats exactly what's happening, a colleague of mine who'd be a bit easier to push around than I would is on the verge of a nervous breakdown.



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  • Registered Users, Registered Users 2 Posts: 3,518 ✭✭✭Ezeoul


    Typical useless response from the Union.

    How long is left in your secondment, and has it been reviewed yet?

    Have you done a role profile / PMDS, been given an opportunity to provide "upward feedback"?

    Next step is go above your line managers head. Contact HR directly for confirmation of this so-called "culture" of no flexi in the department, which I think is your manager bullshitting.

    In the meantime, run your clock down to zero.

    Post edited by Ezeoul on


  • Registered Users, Registered Users 2 Posts: 25 damncyclist


    Yeah I had my PMDS thing, was told I "wasn't giving yourself enough hours in the day," despite consistently working at least 40 hours each week.

    Good shout on the HR thing,dont know why I didnt think of that before. I'll do that first, when I get an satisfactory answer then ill go full nuclear and cause havoc. I've technically only got 5 months left on the secondment so I've no trouble making enemies before I tip off.



  • Registered Users Posts: 257 ✭✭leanbh


    Might be worthwhile asking your local td to ask dail question: is flexi time available to aos in your department. If not why not.

    Wouldn't get my hopes up with hr. They generally sing from same hymn sheet as line management.

    Also for pmds I presume you have a log of hours (for your flexi request)

    You should seek review of your pmds.

    Keep record of all hours worked.



  • Registered Users, Registered Users 2 Posts: 195 ✭✭Kirbi


    If this is the civil service then you can seek to end it before the scheduled end if it's within the first 6 months.



  • Posts: 0 [Deleted User]


    What efforts did you make to streamline your work so you can accomplish more tasks within the 40 hours? Any attempt to automate any of your tasks or to upskill in anything?



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  • Registered Users, Registered Users 2 Posts: 25 damncyclist


    I dont know if thats a joke or not but ill answer. Yes I have, the problem is not that I dont get my work done on time, its that a lot of my work day is waiting for decisions/clearance which often comes at the last minute, prolonging my day in a way I have no control over.



  • Registered Users, Registered Users 2 Posts: 6,985 ✭✭✭SouthWesterly


    You do have control. 7 working hours after you start, you clock out



  • Registered Users, Registered Users 2 Posts: 196 ✭✭JimmyAlfonso


    This is the nail on the head. Clearance comes late then you pick it up the next working day. Fuss gets kicked up about stuff not getting done then the blame lies with those signing off. They're the bottleneck not you.



  • Registered Users, Registered Users 2 Posts: 25 damncyclist


    Yeah, that would've been my thinking on it too before I was in the situation. to be clear, I'm a big union man and have no problem standing up for myself, but I tell you, it's a different feeling when you're actually in these situations and potentially pissing off people that have a lot of control over how pleasant/unpleasant your day is. I think the thing is when you're in this kind of situation it's genuinely easier to get on with it and give in than it is to stand up and give out. Not to mention the uncertainty around what is actually legal (the circulars and employment legislation are all deliberately vague on the issue). I honestly never thought I'd find myself in this kind of place but here I am!



  • Registered Users, Registered Users 2 Posts: 12,723 ✭✭✭✭Flinty997


    What exactly could they do if you leave on time.



  • Registered Users, Registered Users 2 Posts: 26,100 ✭✭✭✭Mrs OBumble


    The OP is an AO, not a CO.

    Just walking out could be seriously damaging to his / her career prospects, and would demonstrate a very serious issue with commitment to delivering results.

    If it were me, I'd be looking for a politically acceptable way to end the secondment ASAP - and also resigning myself to the career hit, ie that AP isn't the job for me, so AO was a mistake.

    The OP needs to weigh up potential long term career damage vs short term pain.



  • Registered Users, Registered Users 2 Posts: 3,518 ✭✭✭Ezeoul


    Rubbish.

    The problem isn't the OP isn't suitable to be an AO, the problem is his boss is an asshole, and most likely a spoofer.

    OP, you are not the problem here.

    Please ignore the non-civil servants on the thread who always seem to think they know more about the civil service than actual civil servants do.

    There is more than one of them on this thread.



  • Registered Users, Registered Users 2 Posts: 194 ✭✭xeresod


    Could this just be miscommunication? Per circular 08/2021, AOs (& HEOs) aren't entitled to payment for the first hour of overtime worked each weekday - so effectively for those grades, the 35 hour week is really 40 hours.


    You also said "a lot of my work day is waiting for decisions/clearance which often comes at the last minute, prolonging my day in a way I have no control over", so work your hours to suit that - start at 10am, take a 1-2 hour lunch, finish at 6pm or 7pm to facilitate the decisions/clearance that don't come until 5pm!



  • Registered Users, Registered Users 2 Posts: 3,518 ✭✭✭Ezeoul


    Why should the OP have to drag out their lunchtime for 2 hours every day then work until 7pm every evening to suit someone else who is clearly not doing their job in a timely manner?

    Nonsense.

    OP, you're not obliged to work a minute more than your contracted 35 hours per week, or to stay until 7pm every evening. I presume you have a life / family outside of work! Remember, you also have a statutory right to "disconnect" from work outside of normal working hours. Close of Business is 5:30pm.

    If decisions don't come in until 5pm, they get dealt with by COB or first thing the next working day.

    If you're not being paid for your time, and you're not being allowed to take any flexi you accrue, then you're out the door at COB, or when your hours are done, (whichever comes first) and gone back to your parent dept as soon as the secondment is over, if sooner is not possible.

    And make sure you roast your manager's attitude and the Dept's "culture" in the exit interview.

    Good luck to them in retaining staff if this is how they treat them.



  • Registered Users, Registered Users 2 Posts: 26,100 ✭✭✭✭Mrs OBumble


    You clearly don't have clue of the nature of some parts of the civil service or machinery of government.


    I never said that the OP is "the problem". I said they have to think hard about their career aspirations, and behave accordingly. AO is for aspiring senior managers. People in senior management do regularly work more more than 35 hours /week - whether you like it or not.



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  • Registered Users, Registered Users 2 Posts: 16,559 ✭✭✭✭yabadabado


    Send an email to your line manager asking for clarification regarding Flexi time and overtime.

    If they don't respond or try fob it off then send the email thread to HR and query it.

    Until you get a satisfactory answer,do your 7 hours a day and not a minute more.



  • Registered Users, Registered Users 2 Posts: 3,518 ✭✭✭Ezeoul


    Don't make me laugh.

    I've been a civil servant for more than 30 years in multiple departments - you're not even a civil servant!!!

    So please just stop. AO is a HEO position, and you more or less said that the OP is not suitable for an AP role, and "AO was a mistake".

    This is a one year secondment. It will be a blip in the OP's career.



  • Registered Users, Registered Users 2 Posts: 11,661 ✭✭✭✭For Forks Sake


    This is about as far removed from a TDs job description as its possible to get, and that expectation that they should focus on minor crap,is why nothing larger scale for the improrovement of the country at large gets done.



  • Registered Users, Registered Users 2 Posts: 12,723 ✭✭✭✭Flinty997




  • Registered Users, Registered Users 2 Posts: 20,364 ✭✭✭✭Donald Trump


    Mental for people in the private sector to read these sorts of threads.



  • Registered Users, Registered Users 2 Posts: 3,518 ✭✭✭Ezeoul


    OP, you should also take a look for your Dept in the results of at @TaurenDruid's most recent (unofficial) survey on each Dept's WHF and flexitime policies:




  • Registered Users, Registered Users 2 Posts: 29,518 ✭✭✭✭AndrewJRenko


    If they want the AO to work like an AP, they need to pay them as an AP. Flexibility is important, and we can all be flexible to cover unusual situations, but this appears to be a requirement for regular, routine work outside of normal hours.



  • Registered Users, Registered Users 2 Posts: 12,602 ✭✭✭✭Calahonda52


    Indeed, while the example is from a Local Authority, I gather the following work pattern is not unusual across the PC/CS.

    I worked, as a consultant to a local authority with a staff member with a customer facing role: eg Motor tax.

    We got on great.

    One day, just after schools shut, she told me that she would be away for 5 weeks holiday, based on accumulated hours. this break was on top of her 5 week annual leave.

    So, out of curiosity I looked at the work pattern.

    Clock in shortly after 8 having brought the kid to creche

    Clock out to collect kid from creche.

    I asked about the hours, cost of crèche was from 8 to 6 so this allowed her clock loadsa extra hrs to take as time in lieu and her manager signed them off.

    The customer facing role was 10 to 4

    “I can’t pay my staff or mortgage with instagram likes”.



  • Registered Users, Registered Users 2 Posts: 26,100 ✭✭✭✭Mrs OBumble


    Specifically "AO is a HEO position"

    If the were the same, they would be called ghe same. They aren't, cos they aren't.

    An AO role is for someone with aspirations.

    If the OP has aspirations, they need to weight these up against their current issue.

    If they don't, then they need to get into an HEO role, and stop blocking the pathway.



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  • Registered Users, Registered Users 2 Posts: 3,518 ✭✭✭Ezeoul


    Oh, so HEO's don't have "aspirations"? Okay then.

    Put down the shovel. You're bumbling along making yourself look ridiculous, as usual.

    🙄



  • Registered Users, Registered Users 2 Posts: 3,518 ✭✭✭Ezeoul


    Completely irrelevant to this thread, which is about flexi time in the civil service - not a local authority - and the OP not being allowed to use the hours they've already worked up.

    No one is the CS is allowed accrue more than 11.5 hours flexi per four week period, or take more than 1.5 days flexi leave, per flexi period.

    Flexi hours built up, must be taken as flexi leave within the following 4 weeks period. You cannot build up another 11.5 hours, to accrue more flexi days, until what is already built up is taken as any balance over 11.5 hours at the end of a flexi period is automatically lost.

    Please leave your anecdotes at the door, or at least ensure they are relevant to the case in hand.



  • Registered Users, Registered Users 2 Posts: 25 damncyclist


    As far as I know 'aspirations' isn't an eligibility requirement for the job. What my aspirations may or may not be is of no relevance to my terms of employment. If you have gripes with civil service contracts you can put them in a letter to your TD, or a write a letter to your local newspaper perhaps. I'd be grateful if you could stop blocking the pathway for helpful comments.

    All the best x

    Post edited by damncyclist on


  • Registered Users, Registered Users 2 Posts: 12,723 ✭✭✭✭Flinty997


    Private company I worked for had a similar arrangement with one person. In late after dropping to creche then long lunch to move them to after school. But then we worked often worked late for deadlines. Of course someone complained. So then all local arrangements stopped. But then all working extra and late for free for deadlines stopped. Flexibility works both ways.



  • Posts: 0 ✭✭✭ [Deleted User]


    Are you actually for real???? HEO's have as much aspirations as AOs. I'm a HEO and am quite career driven with degrees. The only reason I'm a HEO rather than an EO is because of the pay scale. HEO's are better paid at the start before AOs reach the same pay as them by the end of the scale. How dare you assume HEOs don't have aspirations. You are clearly clueless about the civil service.

    OP if you want my advice it would be to ignore everything Mrs. OBumble says and talk to the union or just try and ride the secondment out.



  • Registered Users, Registered Users 2 Posts: 12,723 ✭✭✭✭Flinty997


    Amazing how local verbal "habits" and "culture" seem to evaporate once you put them in writing.

    Email vs Chat https://workchronicles.com/email-vs-chat/



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  • Registered Users, Registered Users 2 Posts: 12,723 ✭✭✭✭Flinty997


    Sometimes it's worth testing changing the delivery of tasks see if it has any impact.



  • Registered Users, Registered Users 2 Posts: 2,320 ✭✭✭Ninthlife


    Traditionally AOs were specifically put in areas regarding research and policy but Ive noticed there is certainly a bit of a new trend of appointing AOs as a cheaper alternative to HEOs

    AO was usually graduates and allso a 'fast track' to AP but to say because you went from EO to HEO because of lack of aspiration is a joke. Having aspirations means sweet fa when its competency based interviews anyway.

    Regarding the OP. Just because its 'culture' doesnt mean its right. By pass the managers go straight to HR.

    Had a similar issue years ago. Line manager was a 10am start and worked til 6 or later, I started at 8 and finished at 4. They liked to do majority of their work after 4 as it was quieter and suggested I do the same. The word "No" is a complete sentence. My career proespects nor aspirations were never affected by it 🙄



  • Registered Users, Registered Users 2 Posts: 12,723 ✭✭✭✭Flinty997


     The word "No" is a complete sentence. 

    😀 👍️



  • Registered Users, Registered Users 2 Posts: 29,518 ✭✭✭✭AndrewJRenko


    It's generally a good mix within a team to have some who start early and some who work late.



  • Registered Users, Registered Users 2 Posts: 1,457 ✭✭✭SharkMX


    Not PS but I used to work for a company and was happy to do extra hours. I used to do about 2 extra hours a day because i actually liked the job.

    Then a new boss started and within a month pulls me into the office and told me that they had noticed I was going home early and it had to stop. I asked what time i was going home at because i couldnt remember what time i was leaving at every day.

    She went off on one ranting and raving that I should know my hours. When she calmed down I asked her what time was I in at on those days because I coudlnt remember either.

    Another rant session and then I said did I start any day after 8:00 or leave any day before 6pm because my hours 9-5 and that was the times I would be starting and leaving at from now on. She came in at 10 every day and left at 7 and when she saw me leaving before 7 she assumed I was on the later shift and was leaving early when I was actually working over an hour over my time.

    So OP, what I did was start working my contractual hours after that and never again worked one minute over. I knew the other bosses very well from being such a diligent worker of course and told them what happened and it was her fault that I wasnt available anymore after 5pm. They all apologized but I stuck to my guns as did a few other people who used to work extra hours before that. That woman lost that company so much goodwill and hours of work. Just out of being a dope. Probably ultimately cost the company about 40 or 50 hours a week between myself and others who stopped working late.



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  • Registered Users, Registered Users 2 Posts: 12,723 ✭✭✭✭Flinty997


    I suspect most people have had a similar experience a few times in their careers.



  • Registered Users Posts: 288 ✭✭BhoyRayzor


    Wow, do none of this.

    Give inches like this and extra miles will be taken!



  • Registered Users Posts: 186 ✭✭HydroTendonMan


    A recent internal AP competition in my Department was 50/50 HEO/AO. Anyone who works in the civil service will tell you that the lines have become increasingly blurred between the two grades and in many cases they now carry out the same duties. This is not an accident and the Departments are happy to have cheaper middle management.

    Not sure if you are in the CS or not, but you are not giving the OP good advice. An AO should be able to take their leave as they please and work within their normal working hours most of the time. Any competent AP would make sure that was the case for an AO reporting to them.



  • Registered Users Posts: 1 longtimeok


    if it's secondment just finish up and go back to your own department, some places in justice such as courts don't operate it but if it's revenue social protection etc they do have flexi.

    if your there just put in transfer to another dep you get moved fast if it's Dublin. your permanent so you should just tell your AP your disappointed with no flexi but do the work and only do your 7 hour day , core hours etc then go home, your on your own as unions and HR are useless



  • Registered Users, Registered Users 2 Posts: 96 ✭✭countyireland12345


    ----



  • Registered Users, Registered Users 2 Posts: 4,085 ✭✭✭TaurenDruid


    Bollocks. The difference between AO and HEO is just that AO is a graduate recruitment path into the civil service, whereas HEO isn't a recruitment grade - you work your way up from CO/SO/EO to HEO. Anything else is in your mind or a press release from 30 years ago. HEOs are just as successful in AP competitions as AOs. Possibly more successful.



  • Registered Users, Registered Users 2 Posts: 35,603 ✭✭✭✭Hotblack Desiato


    For years now Depts. have been using AOs as a means of filling HEO posts cheaply, HEO duties at EO rate of pay. This isn't fair on the AOs and, tbh, on the staff they're managing either. (I used to be one, before anyone complains!)

    Scrap the cap!



  • Registered Users, Registered Users 2 Posts: 3,290 ✭✭✭dresden8


    Apply for overtime. Apply for Flexi.

    Make them refuse it in writing, then you have them by the balls..

    You're a civil servant, you should know the value of a paper trail.



  • Registered Users, Registered Users 2 Posts: 26,100 ✭✭✭✭Mrs OBumble


    I never said that HEOs were not successful.

    But AO as you correctly state is a graduate recruitment grade. Someone who is of a mind to be whingey about the hours required for a particular position is not likely to be successful on a fast track path into management.

    They need to get info a role which is a better fit for their aspirations. Or they need to decide to see the bigger picture and do what's required to achieve their aspirations.

    It really comes down to the OPs goals.

    But accruing flexi is not an entitlement. And it's not worth getting fond of if you have management aspirations, because APs don't get it.



  • Registered Users, Registered Users 2 Posts: 35,603 ✭✭✭✭Hotblack Desiato


    Y'know maybe there's more to management than treating your employees like shít and creating a culture of presenteeism? Just a thought like 🙄

    Scrap the cap!



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