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First Secretary 2024

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Comments

  • Registered Users Posts: 30 SheevPalps


    Brilliant. What do you mean by SHL?



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    SHL is one of the psychometric test providers the Public Appointments Service use. AON is another one but there may be others. I want to know which provider they are using for this competition because we don't have long to practice.



  • Registered Users, Registered Users 2 Posts: 96 ✭✭countyireland12345


    There is an open competition too if you want to change the title.



  • Registered Users Posts: 28 SpringThing


    I'm wondering about the missions abroad, It says regularly but how often would you be travelling? I doubt I have much chance of getting far in the competition anyways but might still apply on the off chance.



  • Registered Users Posts: 260 ✭✭exitstageleft


    You have to live abroad for 3 and 4 year stints regularly during the career.



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  • Registered Users Posts: 260 ✭✭exitstageleft


    Are there definitely going to be standardised testing? There was talk that there might not be.



  • Registered Users Posts: 15 licayal


    Linking the previous discussion on Comp for info. Looks like initial progress after the submission of applications was 1 month after comp closure



  • Registered Users Posts: 15 licayal


    The hardship allowances for last year^^

    Got this through an FOI because I was curious haha



  • Registered Users Posts: 28 SpringThing


    Oh Jayzis, I was thinking a long weekend here or a week there kind of thing. I'd miss the Kerrygold and Tayto sandwiches too much, So be one less competitor for all you applying.



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    Many thanks. Interesting that there were no tests, I've never come across that before! On a related note, could someone PM me the Information Booklet? I'm guessing the various stages were listed in that but I can only find the Circular.



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  • Registered Users Posts: 22 sohara00


    That info is in the circular document, page 6

    Selection Process
    9. The selection process for this competition may comprise a number of elements. These may
    include one or more of the following:
    • Completion of an online Assessment Questionnaire.
    • Online and/or paper-based assessment test(s).
    • Shortlisting of candidates on the basis of the information supplied in their application.
    • A competitive preliminary interview(s).
    • Interview(s) / Online Video Interview(s).
    • Presentation/Analysis exercise.
    • Group/Team exercise.
    • Work sample test.
    7
    • Any other tests or exercises that may be deemed appropriate, including language
    proficiency tests.



  • Registered Users Posts: 22 sohara00


    Revenue always had it that when you were going for AP level it was 2 interviews and never a test so not that unusual when you get to the higher grades.



  • Moderators, Recreation & Hobbies Moderators Posts: 4,517 Mod ✭✭✭✭dory


    The various stages were not listed. Just what things might be used for selection. I'm going to guess - shortlising and then two rounds of interviews. Those tests are more for 3rd Sec level.



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    It would be really nice not to have those tests but I won't hold my breath, I've definitely seen them for the higher grades too.



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    Thank you



  • Registered Users Posts: 260 ✭✭exitstageleft


    Guess the shortlisting results should be out this week. Maybe Friday?



  • Registered Users, Registered Users 2 Posts: 427 ✭✭Ted222


    I worked in Foreign Affairs for a short while and got some exposure to how it works.

    Career diplomat is a tough gig and it’s not for everyone. Regular postings of 3/4 years, alternating between home and abroad.

    A bit of glamour attached perhaps with various functions to attend etc but you’re always at work and you have to watch your Ps and Qs more than you would in other public sector jobs.

    Might suit younger people with a taste for travel but as you get older it’s different. Not easy to move your family every few years away from their friends and relatives.

    Those who I worked with were extremely dedicated and good at their jobs but they paid a price in terms of their home life. I certainly wouldn’t envy the life.



  • Registered Users Posts: 260 ✭✭exitstageleft


    Have you worked in other areas of the civil service since? If so, how did the workload compare between departments?

    I have heard that the Department of Foreign Affairs asks a lot of its staff, especially those in the diplomatic stream.

    Doesn't seem to lighten the competition for those roles though!



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    I worked in that sector for a few years so I know the lifestyle well. It is a young man's game if you're not interested enough in the work. But if you really enjoy the work, nothing else matters and you're happy to make a lot of sacrifices for it.



  • Registered Users, Registered Users 2 Posts: 427 ✭✭Ted222


    I worked in several government departments over decades. Foreign Affairs’ culture is unique given the nature of the work.

    The workload can be demanding in all departments depending on the area you’re in and how comfortable you are with the work.

    With diplomatic work, you’re always “on” particularly when you’re posted abroad. For example, you’re invited to (and expected to attend) various functions involving the Irish diaspora. While there’s a lot of respect for your position, it’s quite demanding, especially if you have family to consider.

    As @lucat has said though, if you really like the work, nothing else matters. It’s a very rewarding and important role for those willing to take it on. It’s more like a vocation than a job. It’s not really comparable to other CS departments.



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  • Registered Users, Registered Users 2 Posts: 96 ✭✭countyireland12345


    Always "on" is not unique to the DFA. I know many non-DFA civil servants who are always "on" because they are making huge decisions and effectively running the country. They travel abroad on a regular basis given how international and EU-focused policymaking and Departments have become. They attend events with business and other stakeholders, and accompany the Minister to his engagements.



  • Registered Users, Registered Users 2 Posts: 427 ✭✭Ted222


    There’s a difference between the regular basis you describe and the full time basis of DFA diplomatic staff.

    The non-DFA equivalent of First Secretary is an Assistant Principal. While they may occasionally be “on” at certain times and/or when traveling abroad, it’s not at the same frequency as diplomatic staff. I say that as someone who’s worked at that level both within DFA and in other Government departments.



  • Registered Users Posts: 260 ✭✭exitstageleft


    At this rate, this conversation is going to thin the candidate pool quicker than the shortlisting. 😁

    I imagine First Secretary has a lot of positives going for it too, not least in travel opportunities. While the salary is fair, I understand there are additional per diems or top-ups when abroad which makes it more attractive.



  • Registered Users, Registered Users 2 Posts: 427 ✭✭Ted222


    When posted abroad, you get a rental allowance which in most cases covers the full cost of the expense incurred. Over a career, you’ll get to do a lot of travel and see a lot of places but it’s in a work capacity which is obviously less fun.



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    This weekend will be a month since the application deadline, so we should hear something today. Also the odds are good because today is Friday. Here's hoping…



  • Registered Users Posts: 15 licayal


    No word yet so most likely Monday at this point?



  • Registered Users Posts: 8 adwickham


    I emailed PAS this afternoon and they said it would be a few more weeks



  • Registered Users Posts: 15 licayal


    That's a very tight turnaround for interviews and offers etc. if majority of us need to give one month's notice for the internal competition.



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    This is only to get to the next step, probably interviews. Nothing to do with offers etc. The final step will be months and months away.



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  • Registered Users Posts: 260 ✭✭exitstageleft


    What exactly is the one month notice for?

    Is the internal competition seperate to the inter-departmental?



  • Registered Users Posts: 260 ✭✭exitstageleft


    They had expected to have the 2nd stage presentation and interviews completed in July, according to their own timeframe laid out in the information booklet. Guess they'll miss that deadline now.



  • Registered Users Posts: 260 ✭✭exitstageleft


    Just landed in my public jobs messages:

    "Due to the high volume of applications submitted for this role, Stage 1 - Shortlisting is currently still ongoing. This has impacted on the original indicative timeline provided in the information booklet for this competition, and therefore it is not envisaged that Stage 2 – Main Interview will take place before mid-August."

    PAS running a month and a half late after just stage 1.



  • Registered Users Posts: 2 NillyNIR


    does anyone know what material I should be revising to prepare for the interview? I'm going in blind



  • Registered Users Posts: 15 licayal


    They have to run Third Sec as well. I think they're short on manpower in the PAS because of the CO and EO competition ongoing. Not to mention a ton of other small competitions.



  • Registered Users Posts: 15 licayal


    *Just my views*

    The Competition Booklet is my go to for this info. Display that you can apply the AP competencies confidently. This should be the vast majority of how you sell yourself.

    Bonuses would include being up to date on our national priorities; Global Ireland; Irish Aid; Domestic and International affairs. If you have an area you want to focus on, you can bring that up in the interview.

    I have a few more in mind but I wouldn't want to give away all my ideas ;)



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  • Registered Users Posts: 260 ✭✭exitstageleft


    Not really an excuse though, since they know what's coming. It's just typical of most PAS-run campaigns.

    The consequence is losing out on good, private sector applicants who can't comprehend waiting six months or more to hear on a job application and often get better offers in the meantime.

    I reckon PAS is on desperate need of some competition.



  • Registered Users Posts: 22 sohara00


    no its not "typical" at all. most of their competitions run perfectly fine and on time.

    Shortlisting always causes issues because they're going though every person who applied individually made worse by the fact that on average around 25 percent of all applicants only do the interview for experience and never wanted the job, or were incapable of reading whats required in a role and applied anyhow



  • Registered Users Posts: 260 ✭✭exitstageleft


    I disagree. Any PAS competition I have been involved with has been lengthy and ran beyond its original deadline. Furthermore, the starting date for the very first person on the eventual panel always seems to be 6 months, at the earliest, from the competition's application deadline. These timelines just would not, and do not, fly in the private sector and should not be acceptable in the civil service either.

    But regardless, I guess it's this one that matters right now and it is certainly delayed.



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    Well I'm glad that they have given a notification of the updated timeline anyway, which they don't always do. It shows an unexpected respect for candidates' time. At least I can enjoy my holidays without worrying now!

    The delay is likely a combo of PAS interviewers being volunteer retirees who can only carry out two interview processes per year or they risk forfeiting their pension, the fact that it's summer, and over the past year or two there have been issues with civil service retention, so PAS now has to run more campaigns than anticipated throughout the year. This is obviously costly but mostly it means they can't plan effectively.



  • Registered Users Posts: 2 uhohherewego


    DFA dictates when a first sec comp is run to suit their needs, not the other way round. Sure with the third sec etc., they run like clock work but not the promotion grades.



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  • Registered Users Posts: 260 ✭✭exitstageleft


    I'm surprised how many people view PAS as fit for purpose. It clearly is not. Six or seven months to appoint the first candidate is way too long. And if they can't run competitions in a timely manner, as and when they are needed by government departments, then they're not up to the job.

    No doubt they need more staff / better funding / newer systems but refusing to acknowledge there's any issues at all means nothing will ever improve.



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    I agree, and I think PAS is part of a bigger issue with appointment to jobs in the civil service. It seems that when this is done poorly for whatever reason, either the appointee or their coworkers are leaving and the whole process starts all over again: PAS apparently has to use up their current panel unusually fast to backfill these vacancies, and run another competition unexpectedly when they keep getting requests from Departments whose staff have left.

    And so the cycle continues....



  • Registered Users Posts: 15 licayal


    For anyone interested in going for Third Secretary also. Comp opens Friday



  • Registered Users Posts: 2 uhohherewego


    I think just because PAS doesn't operate to a timeline that you deem appropriate doesn't mean they aren't fit for purpose.



  • Registered Users Posts: 260 ✭✭exitstageleft


    They don't operate on a timeline that is appropriate. That's one of several serious problems.

    But anyway, I've heard that the second round might be short, self-recorded interview questions. Does that sound right? It would be fairly different to the regular AP comp if so.

    Also, will the change from the competency framework to a "capability" one influence anyone's approach? I find it tricky to really gauge the difference.



  • Registered Users Posts: 4 Hello itsmeAdele


    Results are out for Stage 1- shortlisting. Unfortunately missed out on one of the competencies. Gutted is an understatement! I felt like it was a strong example as well. Ah well. This new capability framework has me perplexed. I’ll have to keep my eye out for the next Assistant Principal competition (hopefully later this year!). Anyway, best of luck to all that were shortlisted!



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    Yeah I've missed on a few of them, commiserations! Perhaps it's because of the competencies descriptions not being communicated clearly from what they had in mind, or perhaps it's just because the examples I gave were at the wrong leadership level or maybe they were too old, who knows. You live and you learn anyway, and I've learned not to get my hopes up for these things!



  • Registered Users Posts: 2 lf153


    As ever, shortlisting is a blunt process and tough going. I heard that when people inside DFA go for first sec in internal competitions they get interview preparation and training, so this probably helps them with the writing the forms and competencies for open competitions.


    Congratulations to anyone who got through. Here is hoping there are more batches in the future.



  • Registered Users, Registered Users 2 Posts: 96 ✭✭countyireland12345


    Based off previous First Sec comps, do we know what a good OOM or score is for this competition? Will there be another batch after all those with a score of 320 or more "complete" the second stage? I thought my OOM was good yet I scored under 320. Here's hoping there are retirements galore in DFA over the next year.



  • Registered Users, Registered Users 2 Posts: 421 ✭✭lucat


    I had the same experience in the DSO stage 1 last year. The panel expired after one year and there was never a second group called to stage 2. I suppose even some of those on the panel never even got an offer.



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